AGM Motions - 2017

Motions for the next Annual General Meeting to be held on Monday November 6th 2017

Motions qui seront présentées lors de la prochaine Assemblée générale annuelle le lundi 6novembre 2017

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In accordance with our Ontario School Counsellors' Association bylaws, we are required to post each Motion that will be presented at the Annual General Meeting November 6th, 2017 at the Delta Marriott Toronto Airport & Cnference Centre in Toronto.

 

Tel que stipulé dans le guide de conduite de l’Association des conseillères et des conseillers d’orientation scolaire de l’Ontario, nous vous présentons les motions qui seront proposées lors de l’Assemblée générale annuelle prévue le 6 novembre 2017 à Delta Marriott Toronto Airport & Cnference Centre à Toronto.

 

MOTION 1
Current bylaw
3.4.2 The Executive Vice President Ocers shall hold oce for one year (one term). With election, they may serve
two consecutive terms in any one oce, with an optional third term, if no other nominations for the position
come forward.
The President shall hold oce for one year (one term). With election, they may serve two consecutive terms in
this position.
Proposed change
[Split 3.4.2 into two articles] 3.4.2 The Executive Vice President Ocers shall hold oce for a two-year term. With
election, they may continue in one-year terms, in the same position, for a maximum of four years total. If no other
nominations for the position come forward, they may be acclaimed, in the same position, but only for a maxi-
mum of four years total.
Rationale
Firstly, it has become increasingly dicult for OSCA to !ll all the seats on the Board of Directors: the diculty is
even more apparent when attempting to !ll positions on the executive.
Secondly, the learning curve as an executive is very steep and the experience gained in the !rst year could
potentially be lost, which would have adverse consequences on the association.
Subordinately, since the position of vice president has, in recent history been !lled by acclamation, the current
vice presidents would no longer need to go through a yearly nomination process.

MOTION 2

Proposed change
[Split 3.4.2 into two articles] 3.4.3 The President shall hold oce for a two-year term. With election, they may
continue in one-year terms, in the same position, for a maximum of four years total. If no other nominations for
the position come forward, they may be acclaimed, in the same position, but only for a maximum of four years
total.

Rationale
School boards are increasingly reluctant to release their school counsellors for participation on the OSCA Board.
As explained above, the vice president positions have been especially dicult to !ll. Since a board member must
have a minimum of one year experience as an executive ocer to be eligible for the presidency (Article 5.1), we
have faced near-crisis situations in the past few years. This proposed change would allow for a currently serving
President to remain in the role for a maximum of four years (vice-presidents currently have the option to serve for
three years), especially in the case that no one should step forward for the position.

MOTION 3
Current bylaw
3.4.3 The position of Treasurer/Vice-President Governance will normally be !lled by the immediate Past President.
Should the immediate Past President be unable to serve in this capacity, the position will be !lled by Election.
Proposed change
3.4.4 An outgoing President who wishes to continue to serve on the board may do so in the position of Past
President for a one year term.
Rationale
In the past, the VP of Governance would serve only 1 year terms and a former President could assume this oce
without pushing out the serving VP. Contigent on the acceptance of Motion 1, we feel that a former President
should not usurp the position of a voted executive. The former President could run for the position if it is
vacant. Otherwise, the former President could assist the board during a period of transition.

MOTION 4
Current bylaw
3.4.4 In the event that an Executive Ocer is unable to complete his/her term of oce, the Board of Directors
will appoint a replacement for the duration of the term.
Proposed change
3.4.5 In the event that an Executive Ocer is unable to complete his/her term of oce, the Board of Directors will
appoint a replacement to serve until the next AGM when an election shall be held for the open position. The
partial term of service will not count as time served should the individual wish to run for any open executive
positions.
Rationale
[Contigent on adoption of Motion 1] According to the current bylaw, the current term of an Executive Ocer is a
single year. The Board of Directors could appoint an executive but that position would become vacant at the
following AGM. Since executives could now serve longer terms, it would be imperative that an appointed
executive serve only the remaining year of the term and not both years (should their be more than one-year remaining in the term).